Executive Assistant
About this role
WELCOME TO BASF
Are you our next Executive Assistant?
At BASF Oy, we create chemistry for a sustainable future-combining innovation, responsibility, and collaboration across industries worldwide. At our Helsinki office, you'll step into a truly versatile role at the center of daily operations, where no two days are the same.
We're looking for a proactive and detail-oriented Executive Assistant who thrives in a dynamic environment and enjoys balancing financial, administrative, and people-focused tasks. In this role, you'll act as the backbone of the office - keeping things running smoothly while supporting both business processes and colleagues.
WHAT YOU CAN EXPECT
In this multifaceted role, you'll take ownership across several key areas like finance and credit management, office & facility management and travel management. Tasks that you can expect in this role can for example be:
Support our MD in Helsinki, and in addition our Hamina site manager, when needed
Manage accounts payable processes including invoices, purchase orders (PR/PO), and SAP-related tasks
Assist with audits and annual financial statement preparation
Oversee corporate credit card administration
Act as the main contact for facility management, maintenance, and service providers
Manage reception duties, visitor experience, and office access (keys, alarms, parking)
Support HR and EHS activities including meetings, campaigns, and risk assessments
Contribute to internal communications (e.g., newsletters, content creation)
Support GDPR-related work, including data mapping and follow-ups
Coordinate business travel arrangements and maintain travel documentation
Support travel systems and provide guidance/training to employees
As this is a hands-on roll at the office, we expect you to be present at our offices in Ruoholahti, Helsinki. Travel to our Hamina site will also occur.
WHAT YOU OFFER
You enjoy working in a role where structure meets variety. You're someone who takes initiative, keeps thing