Project Coordinator
SwedenCompetitive0 applicants
About this role
For our Client from food processing and packaging industry we are looking for Project Coordinator
We are seeking a highly organized and proactive FREM Project Coordinator. (FREM: Facility and Real Estate Management) to join our project team. This person will play a key role in ensuring smooth daily operations and structured governance throughout the project’s a FREM Transformation journey.
The ideal candidate is detail oriented, skilled with Microsoft tools, comfortable with data and confident when interacting with multiple stakeholders across functions and geographies.
Responsibilities
- Project Administration & Meeting Management
- Manage end to end meeting logistics, including invitations, agendas and materials.
- Take accurate and comprehensive Minutes of Meetings (MoM), capturing decisions, action points, owners and deadlines.
- Track and follow up on action items to ensure accountability and timely completion.
- Maintain project documentation, shared folders and structured file management.
- Presentation & Reporting Support
- Support the team in preparing high quality presentations for governance meetings, workshops and leadership updates.
- Create and maintain visual and structured slides in PowerPoint, ensuring clarity and consistency.
- Consolidate input from multiple stakeholders into clear summaries or visual formats.
- Data Evaluation & Insights
- Support data collection, consolidation and basic analysis to drive project decision-making.
- Manage and update tracking tools, metrics, dashboards, and other project indicators in Excel.
- Identify data inconsistencies or process gaps and support the team in correcting them.
- Tender Journey Support
- Assist the team in the implementation of a FREM Transformation initiative.
- Help coordinate the Transformation-related workshops, documentation, templates, checklists and meeting follow-ups.
- Ensure transparency and collaboration by keeping tools, logs and deliverables updated.
- General Project Coordination
- Act as a central point of cont