Senior Administrative Assistant

About this role

Responsibilities

• Heavy calendaring; travel arrangements; processing expense reports;  purchase orders; arranging video conferences, TCs, and internal /external meetings; maintaining departmental org charts; ordering office supplies; preparing materials for meetings.
• Lead the budget tracking for both teams with a complete understanding of the relevant finance systems (Mercury, SAP, SRM).
• Assist in development of slide presentations, maintenance of VP’s and departmental files, handle office moves and logistical onboarding of new team members
• May be responsible for composing correspondences and communicating information on behalf of leaders.
• Create and prepare routine presentations/memos/reports for approval.
• Maintain a high level of confidentiality and securely handle sensitive material with all levels of management, in a professional manner.

Requirements

• Excellent interpersonal and written/oral communication skills required for interaction internally and with external partners, ability to lead by influence, and design and improve admin processes.
• At least 8+ years secretarial / administrative experience
• College Degree or Secretarial School certificate.
• Strong understanding of Novartis Pharmaceuticals and or Pharmaceutical Industry organizational policies and procedures will be an advantage.
• Fluent English language skills (verbal & written).
• Strong communication skills & learning agility
• Prior experience in working for a multinational/matrixed organization would be advantageous.
• Technical – highly proficient in all administrative support skills; demonstrated good to excellent skills in key computer applications (e.g., Windows, Word, Powerpoint, Excel, Outlook, Concur), with proven ability to learn new technologies
• The salary for this position is expected to range between $60,600.00 and $112,600.00 per year.
• The final salary offered is determined based on factors like, but not limited to, relevant skills and experience, and upon joining Novartis will be reviewed periodically. Novartis may change the published salary range based on company and market factors.
• Your compensation will include a performance-based cash incentive and, depending on the level of the role, eligibility to be considered for annual equity awards.
• US-based eligible employees will receive a comprehensive benefits package that includes health, life and disability benefits, a 401(k) with company contribution and match, and a variety of other benefits. In addition, employees are eligible for a generous time off package including vacation, personal days, holidays and other leaves.
• To learn more about the culture, rewards and benefits we offer our people click
• here
• .