Administrative Assistant

U.S. Embassy in Helsinki is seeking an Administrative Assistant to join our Military Group (MILGP) team. The MILGP advances U.S.-Finland defense cooperation by managing arms sales in support of Finland’s ongoing military modernization (including the F-35 program). They also coordinate joint training, exercises, defense industrial base cooperation, and State Partnership Program activities with the Finnish Defense Forces, Finnish defense industry, and U.S. interagency partners.

We're looking for an organized and detail-oriented professional to provide essential administrative support to our MILGP team. In this role, you'll be the backbone of our office operations, ensuring everything runs smoothly and efficiently.

Core Duties:

Manage correspondence flow, schedule appointments for the team

Streamline office processes and administrative procedures

Review documents to maintain high standards of clarity and accuracy

Coordinate and support staff and high-ranking official visits

Arrange travel for the staff members

Welcome new MILGP team members by managing their onboarding and orientation

Prepare materials for meetings and provide logistical support