Administrative Assistant needed!

Are you an organized and service-minded professional who thrives in an administrative role? Do you have the ability to multitask and work proactively in a dynamic environment? Do you want to contribute to efficiency and structure in a workplace where your efforts truly make a difference? Then you might be the right person for this position! Apply today with your application in English and in the Europass CV template.

About the position

We are looking for an Administrative Assistant for our client, an independent and important agency of the European Union. This position is based at their office, just north of central Stockholm.

Your daily tasks

Provide daily administrative management of the project, including drafting notes, minutes, correspondence, and necessary follow-up

Organise and coordinate appointments, business trips, and meetings, including the logistical preparations, documentation, and follow-up

Assist in the preparation and follow-up of financial documents, such as orders and reimbursements

Manage electronic and paper documents (contact lists, mailing, scanning, filing, and archiving

Work closely with the project manager/members and centralised support functions to identify and resolve issues related to the project

Communicate, cooperate, and liaise with a range of internal stakeholders

Travel, alongside other staff, for the purposes of supporting logistics during missions and meetings abroad

Your characteristics

We are looking for an administrative assistant with excellent teamwork skills and strong interpersonal abilities, capable of communicating effectively with people at all levels within the organization. The role requires a highly service-oriented mindset, combined with tact and discretion. The ideal candidate has a strong sense of responsibility, can work independently, deliver results, and pays close attention to detail. In addition, they possess excellent organizational skills, can prioritize tasks efficiently, and manage multiple issues simult