Executive Assistant

<p></p><p>ReOrbit is looking for an <strong>Executive Assistant</strong> to join our team and provide high quality administrative and organizational support to the CEO.</p><p>As our Executive Assistant, you are highly organized, proactive, and discreet. You thrive in a fast-paced environment, enjoy juggling multiple priorities, and have exceptional attention to detail. You are an excellent communicator who can anticipate needs, coordinate across teams, and keep things running smoothly behind the scenes.</p><p>It's an exciting chance to join a dynamic start-up, with the opportunity to make a real impact, to reach our goal of pushing the boundaries of space data transfer.&nbsp;</p><p><strong>Responsibilities</strong></p><ul><li><p>Manage the CEO's calendar, scheduling meetings and ensuring effective prioritization of competing demands.</p></li><li><p>Coordinate domestic and international travel arrangements, including flights, accommodation, visas, itineraries, and expense reporting.</p></li><li><p>Organize internal and external meetings, preparing agendas, taking meeting notes when required, and following up on action items.</p></li><li><p>Handle day to day correspondence, emails, and administrative requests on behalf of the CEO where appropriate.</p></li><li><p>Prepare presentations, documents, reports, and meeting materials using information provided by the CEO and leadership team.</p></li><li><p>Coordinate logistics for board meetings, leadership meetings, customer visits, and company events.</p></li><li><p>Support invoice administration, expense management, and other administrative processes.</p></li><li><p>Act as a key point of contact between the leadership team and internal and external stakeholders, ensuring timely communication and professional representation.</p></li><li><p>Maintain confidential information with the highest level of discretion and professionalism.</p></li><li><p>Assist with document management, filing and maintaining organized records.</p></li><li><p>Support ad hoc administrative tasks and projects as required.</p></li></ul><p><strong>Skills and Requirements</strong></p><ul><li><p>5+ years of experience as an Executive Assistant or in a similar administrative support role.</p></li><li><p>Experience supporting senior executives in a fast paced environment.</p></li><li><p>Outstanding organizational and time management skills with the ability to manage multiple priorities simultaneously.</p></li><li><p>Excellent written and verbal communication skills in English.</p></li><li><p>Strong attention to detail and a proactive, solution-oriented mindset.</p></li><li><p>High level of professionalism, discretion and integrity when handling confidential information.</p></li><li><p>Proficiency with the modern collaboration tools.</p></li><li><p>Flexible, adaptable and comfortable working in a dynamic, high-growth environment.</p></li><li><p>Experience working in a technology, aerospace, or international company is an advantage.</p></li></ul><p></p><p><strong>What does ReOrbit do?</strong></p><p>ReOrbit builds the foundation for the next generation of space applications by transforming satellites into truly intelligent, interconnected platforms, defined by software. Our satellite design philosophy revolves around the idea that satellites must network, communicate with each other and thus improve mission efficiency. How can this be achieved? Thanks to a flexible software-first architecture, where all these aspects are dealt with upfront in the mission concept, as integrated functionalities.</p><p>ReOrbit’s top-notch team of software engineers and system architects develop in-house software, procure hardware from the best-in-class suppliers, and seamlessly integrate the components to create flexible and secure satellites. Today, we are a rapidly growing company building a very strong multidisciplinary team to support our activities. We are headquartered in Helsinki, Finland with a subsidiaries in Bristol, UK, Bariloche, Argentina and Bengaluru, India.</p><p><strong>Working at ReOrbit</strong></p><p>At ReOrbit, we are focused on building a strong team as we believe nothing can be accomplished without innovative, humble and curious minds working together on a common goal. We’re all about fostering an