Executive Assistant to the CTO

At IQM, we build world-leading quantum computers for the well-being of humankind. We design systems to tackle computational challenges beyond the practical limits of classical machines. Our work sits at the edge of science and engineering. It's complex, demanding, and deeply collaborative. We turn deep research into reliable, full-stack systems that drive discoveries in fields like medicine, energy, and technology, reshaping how the world computes.

Join the team that gives quantum a heartbeat.

The work

We are looking for a reliable and highly organised Executive Assistant to support IQM's Technology leadership team, especially CTO, in a fast-paced, international environment. In this role, you will handle complex scheduling, travel arrangements, event organizing and communication tasks while ensuring daily operations run smoothly behind the scenes.

You will act as a trusted partner to senior executives and play a key role in ensuring effective collaboration across teams, partners, and stakeholders worldwide. Your main location can be either Espoo, Finland or Munich, Germany.

This role includes a hybrid working model (approx. 50% at the office, 50% remote if wanted) and travelling expectation is approximately once a quarter.

What you'll actually doCalendar & Scheduling: Manage multi-timezone calendars, coordinate meetings with internal and external stakeholders, and handle scheduling conflicts independently.

Travel, Events & Visits: Plan and manage international travel (flights, hotels, visas), support event management (up to 100+ participants), planning, and logistics for conferences, consortiums, and visits. Support executive participation in external events and help organize visits and meetings at IQM's premises.

Admin & Operations: Organize meetings and workshops, prepare agendas and follow-up notes, maintain shared folders, support contract handling, expense reporting, and confidential initiatives. Manage preparation for technical conferences, including over