Hospitality & Facilities Coordinator
About this role
The opportunity
Are you a dynamic and creative organizer who loves to exceed customer expectations and take pride in your work? Are you a proactive and solutions-oriented team player with a strong sense of ownership of your work? If you answered yes, this could be the perfect opportunity for you. We are looking for a Hospitality & Facilities Coordinator to join our team in Helsinki.
Bird & Bird is an international law firm with a strong focus on helping organizations navigate change, particularly in areas driven by technology and innovation. As part of our Business Services team, you will play an important role in supporting our people and clients. This diverse role encompasses a variety of responsibilities. With your work you can make a difference to our customer and employee experience as well as our office atmosphere. You will get our brand-new office to manage at the heart of the city.
Responsibilities
- As the Hospitality & Facilities Coordinator you will lead our hospitality and facilities functions. In this role, you will work in a versatile and responsible position at the heart of the organization, where client and employee experience, administration, and supporting our business come together. You will work alongside colleagues in our reception and wider hospitality team and will manage a variety of different administrative and hands-on tasks, such as:
- managing the reception and junior trainee teams
- taking ownership of events
- managing catering services
- ensuring the representativeness, functionality and tidiness of our client-facing and workspace areas
- maintaining and developing our office facilities
- welcoming and interacting with visitors
- arranging meetings; managing calendar, visitor management system and incoming calls
About Bird & Bird Asianajotoimisto Oy
Ideally, you have previous experience in high-quality customer service at an upscale hotel, conference services, hospitality, and/or at a law firm or other reputable professional services provider. Experience in leading a team as well