Project Administrator, Site Seinäjoki
SeinäjokiCompetitiveOn-site0 applicants
About this role
Do you want to join CTS as Project Administrator?
About the role
The Project Administrator is responsible for ensuring the efficient day-to-day operation of site activities, including logistics, accommodation, office management, and employee support. This is a highly operational role requiring continuous on-site presence, strong coordination skills, and the ability to manage multiple time-sensitive tasks.
Responsibilities
- Site Logistics & Daily Operations
- Coordinate daily vehicle usage, carpooling, and employee transportation.
- Support HR with employee accommodation coordination and related practical matters.
- Maintain and update employee rotation schedules.
- Coordinate site food and refreshment arrangements.
- Monitor purchase orders to ensure budget compliance.
- Office, PPE & IT-Equipment Management
- Procure PPE, office supplies, and coordinate IT equipment needs.
- Maintain accurate inventories (PPE, IT, office assets).
- Ensure office spaces, storage rooms, and PPE areas are organized and functional.
- Collect deliveries and manage incoming orders and mails.
- Onboarding, Offboarding & Employee Support
- Manage onboarding and offboarding processes on site.
- Provide daily support to employees (practical assistance, coordination, document handling).
- Administration & Coordination
- Manage administrative communication
- Participate in HR coordination and weekly meetings
- Distribute important updates to employees and subcontractors
- Follow up on weekly reporting deadlines
- Approve and track invoices in PowerOffice
- Who this is for
- This role is a great fit for a proactive and well-organized person who enjoys being at the heart of day-to-day site operations. You are comfortable taking ownership, coordinating with different people, and keeping track of multiple practical matters at the same time. You thrive in a hands-on environment where priorities can change quickly and your ability to keep things running smoothly makes a real difference.
- We wish you have
- Strong organizational