Executive Assistant to CEO and COO ( Fixed term contract )
About this role
Founded in 2018 with co-headquarters in Dublin and Boston, Tines powers some of the world's most important workflows. Our intelligent workflow platform applies AI, automation, and integration with human ingenuity to drive real business results.
Tines serves a diverse range of customers, from startups to public companies, including Canva, Databricks, Elastic, Kayak, Intercom, and McKesson. As an integrator across the entire tech stack, Tines is vendor-agnostic integrating with any API-enabled service. This flexibility enables our customers to achieve their highest-priority goals faster. And because Tines is secure and private by design, it’s popular with security, IT, engineering, finance, and other security-focused teams.
At Tines, we're driven by our values of Simplicity, Speed, and Soundness. We're committed to delivering exceptional customer experiences while fostering a company culture that nurtures individual curiosity, growth, and integrity. We’re excited about what’s next, and we’re looking for others to join us on our journey.
This is a 12 month fixed term contract position.
Responsibilities
- Executive Support: Oversee CEO and COO level engagements, calendar management, and complex travel coordination.
- Board & Governance: Manage end to end logistics, agenda planning, and material preparation for Board meetings.
- Cross Functional Coordination: Juggle and prioritise multiple streams of work originating from various internal teams to keep the CEO and COO office running smoothly.
- Executive Team Rhythm: Own the cadence, scheduling, and operational rigour of all Executive Leadership Team meetings. Drive agenda planning, track action items, and ensure accountability across the leadership team.
- Event Coordination: Provide administrative and logistical support for key company events and leadership gatherings across.
Requirements
- Autonomy: Comfortable taking ownership of tasks and working with a high degree of independence, while knowing when to check in and collaborate. Someone who can look around corners.
- Thrives in a dynamic environment: Not everything comes with a playbook. Is able to apply good judgment and move forward confidently when the path isn't fully mapped out.
- Resilience: Experienced in dynamic, evolving environments where flexibility and resilience are part of everyday work.
- Proven EA Track Record: Experience supporting C-suite executives, with strong organisational, coordination and stakeholder management skills.
- Tool stack: Proficiency in a digital workplace and collaboration platforms that includes Slack, Notion, Google Suite and Navan