Executive Administrator (Chief of Staff Office to CEO)
EspooCompetitive0 applicants
About this role
JOB DESCRIPTION
The Chief of Staff Office supports the CEO and leadership team by ensuring smooth day-to-day operations and effective coordination across priorities. This is a fast-paced, high-visibility environment where organisation, responsiveness, and attention to detail are critical.
We are looking for a Executive Administrator to support the Chief of Staff to the CEO. This role focuses on executive support, coordination, and administrative delivery, helping ensure meetings, communications, and logistics run seamlessly.
This role is ideal for someone early in their career who is highly organised, reliable, and eager to build experience supporting senior leaders in a dynamic environment.
Responsibilities
- Executive & Administrative Support
- Provide day-to-day administrative support to the Chief of Staff
- Assist with managing a complex and evolving calendar, ensuring alignment to priorities
- Coordinate meetings, including scheduling, logistics, and confirmations
- Support travel planning and basic expense coordination where needed
- Coordination & Organisation
- Support coordination across teams by ensuring information is shared clearly and on time
- Maintain simple trackers, action logs, and schedules
- Help ensure tasks and deliverables are organised and visible
- Stakeholder Support
- Build effective working relationships with stakeholders across the business
- Work closely with Executive Assistants and team members to ensure alignment
- Act as a reliable and responsive point of contact for coordination requests
- Digital & Ways of Working
- Use Microsoft 365 tools (Outlook, Teams, PowerPoint, Excel, SharePoint) in day-to-day work
- Use AI tools (e.g., Copilot) to support note-taking, summarisation, and drafting
- Adopt efficient ways of working and continuously look for small improvements
- Confidentiality & Professional Standards
- Handle sensitive information with discretion and professionalism
- Maintain high standards of accuracy, organisation, and reliability
- QUALIFICATION