Executive Assistant
About this role
Hiab is the pioneer in smart and sustainable on road load handling solutions. We believe in more than just work - we believe in making a difference for our customers to building a better tomorrow.
Say Hi! to your next challenge - explore the opportunity and apply below!
Your mission
We are seeking a highly organized and proactive Executive Assistant to support our Chief Financial Officer at Hiab, a stock listed company. This role provides essential administrative and coordination support to our CFO while working closely with our Investor Relations team to ensure smooth execution of financial operations and investor engagement activities.
You'll manage complex schedules, coordinate travel logistics, prepare materials for meetings, and handle confidential information. This position requires strong organizational skills, discretion, and the ability to work efficiently in a fast-paced environment.
Responsibilities
- CFO Administrative Support
- Manage the CFO's calendar, scheduling meetings and coordinating appointments
- Coordinate communication between the CFO and internal/external stakeholders
- Handle travel arrangements and expense reporting
- Maintain organized filing systems for important documents and information
- Governance of monthly and quarterly meetings for various CFO functions, including agenda drafting, action follow-up and document timeline
- Oversee end to end ownership of the Board Audit and Risk Management meeting cycle.
- Investor Relations Coordination
- Coordinate logistics for quarterly earnings cycles, investor conferences, and roadshows
- Manage travel arrangements for CFO/ CEO and IR team members attending investor events
- Maintain synchronized calendars between CFO/ CEO and IR department
- Track and organize investor meeting materials and documentation
- Lead the practical execution of the Annual General Meeting, coordination across several teams and manage all logistics needed (venue, catering, suppliers)
- Operational Support
- Develop efficient