Financial Support Officer for the CMS Experiment

About this role

Responsibilities

• Join the Resources Management Office in the CMS Collaboration Experimental Physics Department, in the EP-CMS-ORG section and provide a seamless service to the many scientists coming from all over the world.
• Learn more: https://cms.cern/
• Your responsibilities
• Monitor the payment of cost-of-living allowances and subsistence for associated members of personnel and follow up the related budget allocations.
• Coordinate several matters related to contributions to the CMS collaboration, including the issuance of invoices for the full yearly budgets and liaison with representatives of Funding Agencies.
• Provide administrative support for the management; analyse and follow-up of financial matters related to orders, invoices and payments of various types.
• Prepare and maintain financial reports, web pages, shared files, and records to ensure accurate and up-to-date information.
• Manage Project Associate and Experimental Associate contracts in compliance with CERN rules and procedures.
• Provide administrative support and guidance to all categories of members of personnel, including the organisation of their arrival and departure formalities.
• Organise, schedule and coordinate meetings, events and related administrative activities.
• Assist in the preparation, monitoring, and follow-up of budgets requests and allocations, as well as Memoranda of Understanding and specific agreements with institutes joining the CMS collaboration.
• Ensure the correct application of CERN rules, regulations and administrative procedures in a variety of situations.
• Act as a back-up to the supervisor during period of absence.
• Your profile
• Experience in administrative and financial support professional with strong ability to manage orders, invoices, monitor incoming payments, and ensure compliance with organisational administrative procedures.
• Strong ability to support large-scale scientific departments, experiments and multidisciplinary groups through efficient coordination and hig