Administrative Support in R3, ECHA, Helsinki

We are looking for an interim administrative support for a four month project together with our client European Chemicals Agency ECHA. Please note that working language is English.

The job starts as soon as possible and ends 30.9.2026.

Main duties:

Assist in the administration of library and online subscriptions management tasks of the unit such as monitor expenditure, administer user account access, collect data such as user statistics, liaise with library and subscription providers and respond to internal queries

Liaise with the unit contract managers and assist in gathering, recording and presenting the unit budgetary needs for the different service and contracts under the responsibility of the unit

Assist other colleagues within the unit in such areas as staff travel, translation services, and general reporting

Ensuring that excellent standards of customer service are met as a representative of both the Logistics and General services unit and the Directorate of Corporate Services;

Administer the document management and distribution system

Seeking continuous service improvement, identifying and suggesting best practices related to the area of work

Perform other duties related to the job

We expect from you:

Education: University degree

Professional experience: 2+ year

Ability to take responsibility for specific areas of work and see actions through to completion ensuring that the deadlines are met

Good administration, communication and interpersonal skills

Proficiency in MS Office

Aptitude for team work as well as cooperative and customer-oriented attitude

Previous work experience in a similar multi-cultural environment

Good English skills both written and spoken (as this is the working language of the Agency)

Instructions and additional information:

We will be contacting applicants during application period, hence do not hesitate to leave your CV for the position today! The latest day to leave your application is Thursday 21th May at 9 am.