Personal Assistant to Head of Investor Relations

About this role

Responsibilities

• Executive Support: Partner closely with the Head of Investor Relations to manage priorities, protect time, and ensure the right conversations happen at the right moment.
• Calendar and Cadence Management: Coordinate complex diaries across global time zones, aligning leadership availability with earnings cycles, roadshows, board interactions, analyst meetings, and internal briefings.
• Earnings Cycle Orchestration: Plan and run the operational rhythm for results preparation periods, including drafting timelines, scheduling reviews, collating materials, and tracking actions to deadlines.
• Meeting and Materials Readiness: Prepare agendas, pre-reads, and briefing packs; ensure presentations and documents are accurate, formatted, and ready for senior and external audiences.
• Stakeholder Liaison: Serve as a trusted first point of contact for internal leaders, investors’ offices, banks, and analysts; manage expectations and maintain momentum across multiple parties.
• Information Stewardship: Handle market-sensitive and confidential information with discretion; follow governance timelines and approval processes rigorously.

Requirements

• Travel and Logistics: Arrange complex, multi-stop travel for leadership and team, including visas, itineraries, and on-the-ground logistics, ensuring smooth execution during busy periods.
• Process Excellence: Maintain efficient systems for scheduling, documentation, and expense management; spot bottlenecks early and implement practical solutions that keep the team moving.
• Tools and Technology Enablement: Use Microsoft Office and collaboration platforms to drive efficiency; apply desktop publishing skills to produce high-quality external-standard materials.
• Team Rhythm and Culture: Support team offsites, onboarding, and recurring forums; foster clear communication and a consistent operating rhythm that reduces last-minute pressure.
• Continuous Improvement and Special Projects: Identify opportunities to simplify workflows, standardize templates, and improve coordination; take ownership of ad hoc initiatives that elevate the function’s effectiveness.