Assistant, HR and payroll

CMI – Martti Ahtisaari Peace Foundation is an independent organization that works to prevent and resolve conflicts through dialogue and mediation. Founded in 2000 by Nobel Peace Laureate and former President of Finland Martti Ahtisaari, we have since grown to be a leader in the field of international peacemaking.

CMI is now seeking an Assistant, HR and payroll to join its Finance and Administration Team (F&A) in Helsinki, Finland. This role holds the responsibility for various HR-related administrative tasks and processes. Assistant, HR and payroll works closely with CMI’s HR managers and supports them in day-to-day work.

We are looking for a team member with experience in HR administrative roles, especially related to payroll, employment lifecycle management, HR systems and other HR administrative tasks. You enjoy working in a dynamic environment with diverse responsibilities. This role requires service-mindedness, strong organizational skills, as well as the ability to prioritize and manage tasks independently. Above all, we are seeking a solution-oriented and collaborative team player who is good with processes, numbers and details and who loves keeping things in order.

Your key responsibilities:

Administration and development of monthly HR processes, especially related to Helsinki and Brussels payroll (payroll data, time reporting, invoices, reporting, support to finance etc.)

Administration of life cycle management of employments and consultancies (contracts, onboarding, changes, exit)

Administration of HR data and HRIS solutions

Support to supervisors and teams in a wide range of HR administrative matters

Together with the rest of the team, develop the HR function including related practices, instructions and processes

Support to office management and any other F&A-related assistant tasks, special initiatives and development efforts