Administrative assistant needed!
About this role
Are you looking for a role where structure, discretion, and coordination are key? Do you thrive in a dynamic environment supporting senior leadership with a wide range of administrative tasks? Then this could be the right opportunity for you.
About the position
We are looking for an Administrative Assistant to our client, an organization that collects and analyses health data, provides scientific guidance, and supports national authorities in strengthening preparedness and coordinating responses to outbreaks and other cross-border public health risks. This role is a temporary cover due to parental leave, with the possibility of a longer-term assignment. You will be working from the office in Stockholm.
Your daily tasks
The role involves providing administrative support within a senior leadership environment, with responsibility for coordinating daily activities and ensuring efficient internal processes. You will manage documentation, support travel planning, and coordinate meetings and events while maintaining a high standard of organisation and accuracy.
Responsibilities
- Draft and coordinate correspondence and official documentation
- Arrange business travel, including itineraries and supporting documents
- Support the planning of visits and internal events
- Coordinate calendars, meetings, and schedules
- Manage electronic and paper-based records
- Provide ongoing administrative support to the team
- Your characteristics
- In this role, it is important to be structured, detail-oriented, and quality-focused, as the work involves handling sensitive information and multiple parallel tasks. You should have strong collaboration skills and enjoy working in a supportive capacity that helps create order and efficient processes. Flexibility is also key, as priorities may shift and require adaptability while maintaining delivery. In addition, discretion and sound judgement are essential, along with a service-minded approach when working closely with leadership and various stakeholders.