Global Events Coordinator

Elastic, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale — unleashing the potential of businesses and people. The Elastic Search AI Platform, used by more than 50% of the Fortune 500, brings together the precision of search and the intelligence of AI to enable everyone to accelerate the results that matter. By taking advantage of all structured and unstructured data — securing and protecting private information more effectively — Elastic’s complete, cloud-based solutions for search, security, and observability help organizations deliver on the promise of AI.

What is The Role

As Elastic’s Global Events team continues to grow, we’re looking for a proactive, self-starting individual to support our Elastic{ON} events around the world. The Elastic{ON} tour program offers a dynamic, one-stop experience where users and customers can deepen their knowledge of the Elastic Stack, engage directly with experts, explore product deep dives, ask tough questions at the Ask Me Anything booth, and connect with the broader Elasticsearch community.

In this role, you will help plan and execute exceptional event programs developed to engage both prospective and existing customers. You will contribute to the overall success of each event by supporting attendee experience, sponsor fulfillment, and pipeline goals. Working closely with the Global Events team and cross-functional regional partners, you will help handle the logistics and planning deliverables needed to bring these events to life.

What You Will Be Doing

Coordinate event logistics including: sponsorships, vendor and venue coordination, program logistics, budget, program timelines and more

Follow planning cadence timelines and connect with all internal partners to drive event results while supporting event team’s goals and objectives.

Support weekly updates to pre-event planning decks & post event report summaries as needed

Coordinate sales enablement and sales communications as required to ensure pre and post event success

Help support the fulfillment of all sponsor deliverables and oversee the management of partner booths onsite

Help support the deliverables for speaking sessions, workshops, sponsor sessions and more.

Coordinate day-to-day administration, including managing staff schedules, attendee registration, and RSVP tracking.

On-Site Execution: Manage set-up, tear-down, and direct on-site operations to ensure compliance with event and sponsor needs. Travel to select tour locations required.

Position requires individual to work cross functionally with internal teams: Regional Marketing, Partner Marketing, Creative Services, Demand Generation, Product Marketing, DevRel, Sales, Training and Customer Success.

What You Bring

1-3 years of event experience, preferably in high tech

Strong organizational, time management skills, and highly effective communication skills

Strong project management skills and the ability to work with cross-functional teams to work together and deliver a successful event.

Lots of energy. You have a ‘let's-do-this’ demeanor and the ability to drive projects to completion

Attention to the infinite details leading up to an event and on-site

Ability to balance multiple programs and priorities, especially the unexpected challenges that (always) happen prior to and during an event