Operations Specialist
About this role
Why work at Nebius
Nebius is leading a new era in cloud computing to serve the global AI economy. We create the tools and resources our customers need to solve real-world challenges and transform industries, without massive infrastructure costs or the need to build large in-house AI/ML teams. Our employees work at the cutting edge of AI cloud infrastructure alongside some of the most experienced and innovative leaders and engineers in the field.
Where we work
Headquartered in Amsterdam and listed on Nasdaq, Nebius has a global footprint with R&D hubs across Europe, North America, and Israel. The team of over 1400 employees includes more than 400 highly skilled engineers with deep expertise across hardware and software engineering, as well as an in-house AI R&D team.
Role Overview
The Operations Specialist is responsible for coordinating and managing end-to-end expense, payment, and documentation processes to ensure timely, accurate, and compliant processing of company purchases.
This role acts as a key operational partner across finance, procurement, legal, compliance, accounting, treasury, and logistics teams. The position requires strong attention to detail, the ability to work independently within established frameworks, and a proactive approach to improving operational workflows.
Responsibilities
- Take responsibility for document management involving internal teams and external contractors, ensuring accurate creation, version control, and secure storage
- Coordinate agreements, reconciliations, reports, and other operational documents for internal and external counterparties
- Process reports and verify that they are complete, accurate, and correctly formatted according to internal standards
- Work closely with Accounts Payable teams to support transaction processing and resolve discrepancies
- Interact with cross-functional teams, including Legal and Accounting, to address operational issues and ensure smooth workflows
- Advise internal stakeholders on transaction processing requirements, documentation standards, and operational procedures
- Participate in special projects and operational improvement initiatives as required
- Key Qualifications & Experience
- 2-3 years of experience in operations, finance operations, accounting support, procurement operations, or a related role
- Experience with document management and operational workflows involving internal teams and external counterparties
- Working knowledge of accounts payable processes
- Ability to review, and maintain agreements and supporting documentation
- Experience collaborating with cross-functional teams such as Legal, Accounting, and Finance
- Strong attention to detail and ability to ensure accuracy and consistency in documentation and reporting
- Ability to manage multiple tasks and priorities within established procedures
- Clear written and verbal communication skills
- Fluent English
- Preferred qualifications
- Experience with ERP, finance, or document management systems
- Strong Excel or spreadsheet-based tracking and reporting skills
- Experience participating in process improvement or special projects
- Competencies & Behavioral Traits
- Structured, reliable, and detail-oriented working style
- Strong sense of ownership for assigned processes
- Comfortable coordinating across teams and priorities
- Process-improvement mindset within defined frameworks
- Proactive, solution-oriented approach to operational issues