Global Payroll Coordinator (Maternity Cover)
About this role
Global Payroll Coordinator, Temporary Maternity Cover (6 months)
Imagine the What. Build the How.
Scandit gives people superpowers. Whether enabling delivery drivers to make quicker deliveries, matching a patient with their medication or allowing retailers to make store operations more efficient, our technology automates workflows and provides actionable insights to help businesses in a variety of industries. Join us, as we continue to expand, grow and innovate, and help take Scandit to the next level.
Joining our People team
We are looking for a proactive, detail‑oriented and collaborative Global Payroll Coordinator to join our international Payroll & People Operations team on a temporary basis as maternity cover. In this role, you will support the monthly preparation and validation of payroll inputs for a 350‑employee organization across 12 countries.
You will work closely with teammates, regional HR partners, Finance, vendors, and other stakeholders to deliver a smooth global payroll experience. Because we operate in a fast‑moving, tech‑driven environment, we’re looking for someone who is comfortable working with multiple tools and platforms — including spreadsheets and Workday — and who is excited about improving processes through automation and AI‑powered solutions.
Responsibilities
- Prepare, validate, and consolidate monthly payroll inputs across 12 countries (new hires, terminations, compensation changes, absences, variable payments, benefits, etc.).
- Maintain close collaboration with HR, Finance, and People Operations teams to ensure high-quality and timely data flow.
- Work with external payroll vendors to submit data, review preliminary payroll results, and resolve discrepancies.
- Use Workday to extract, update, and check data related to payroll and employee lifecycle changes.
- Work across multiple platforms and spreadsheets to consolidate, verify, and track payroll information.
- Perform detailed reconciliation and quality checks to ensure payroll accuracy before and after approvals.
- Support payroll audits, year-end activities, statutory reporting, and vendor inquiries.
- Leverage advanced Excel functions for efficiency.
- Drive and support continuous improvements, including process automation and AI-based solutions.
- Document processes and maintain clear, structured operational guidelines.
- Provide tier‑2 support for employee payroll questions with a focus on clarity and service.
- Ensure compliance with local labor laws, tax requirements, and data privacy regulations across all supported countries.
- Who You Are:
- You have experience in global or multi-country payroll operations (experience with tech or fast-growth global companies strongly preferred).
- You have hands-on experience collecting and preparing payroll inputs for multiple countries.
- You are proficient in spreadsheets (Excel / Google Sheets) with expertise in core functions such as LOOKUPs, SUMIF, COUNTIF, FILTER, INDEX, MATCH, IMPORTRANGE, and Pivot Tables; you can apply these to payroll tasks like data validation, multi-country consolidations, reconciliations, and reporting.
- You have strong analytical skills, exceptional attention to detail, and comfort working with large datasets.
- You have excellent English communication skills; Other languages are a plus.
- You are able to work collaboratively with cross‑functional and international teams.
- You have strong time-management skills and ability to meet monthly deadlines consistently.
- You are excited about automating manual tasks, improving workflows, and experimenting with AI-driven tools.
- Ideal Experience:
- Working with outsourced payroll providers across Europe or globally.
- Experience supporting teams of 300+ employees.
- Familiarity with Workday reporting and data extraction.
- Exposure to payroll transformation or automation initiatives.