Junior Business Administrator, International Operations

About this role

Responsibilities

• Physical mail management: Monitor physical mail received, ensure proper assignment to the relevant teams, and follow up on unaddressed items to ensure timely action.
• Invoice processing: Manage incoming invoices by coordinating reviews and processing them in Coupa. Address and resolve any payment-related issues in collaboration with relevant teams.
• Vendor onboarding support: Assist through the onboarding process on Remote’s platform, ensuring all necessary information is submitted and aligned with internal procedures.
• Signatures, notarisations, and document couriering: Coordinate signature requests and notarisations, and manage courier dispatch and tracking to ensure timely handling of documents.
• Monthly headcount tracker update: Review headcount data by country on a monthly basis, update the internal database accordingly, and share a summary of changes and key updates with the team.
• Documentation and folder management: Organise and maintain Google Drive folders used across the team, and ensure consistency is maintained across internal documentation, including International Operations country cards, by aligning with team members to keep process documentation standardised across countries.
• Process improvement: Identify inefficiencies or inconsistencies in existing workflows and collaborate with team members to improve processes and increase productivity.
• Stakeholder collaboration: Communicate clearly and promptly with internal stakeholders and external partners to ensure all administrative tasks are completed accurately and on time.
• Practicals
• You'll report to: Business Administrator, Legal
• Direct reports: N/A
• Team: Business Administration, International Operations
• Start date: As soon as possible
• Application process
• CV review
• Interview with Recruiter
• Interview with future manager
• Interview with team member (no managers present)
• Bar Raiser
• Prior employment verification check
• Remote's Total Rewards philosophy is to ensure fair, unbiased compensation and fair equity pay along with competitive benefits in all locations in which we operate. We do not agree to or encourage cheap-labor practices and therefore we ensure to pay above in-location rates. We hope to inspire other companies to support global talent-hiring and bring local wealth to developing countries.
• At first glance our salary bands seem quite wide - here is some context. At Remote we have international operations and a globally distributed workforce. We use geo ranges to consider geographic pay differentials as part of our global compensation strategy to remain competitive in various markets while we hiring globally.
• Our salary ranges are determined by role, level and location, and our job titles may span more than one career level. The actual base pay for the successful candidate in this role is dependent upon many factors such as location, transferable or job-related skills, work experience, relevant training, business needs, and market demands. The base salary range may be subject to change.
• At Remote, we foster internal mobility as a key element of our culture of employee growth and development, supported by a compensation philosophy that guarantees pay equity and fairness. Therefore, all compensation changes associated with an internal move will be reviewed by the Total Rewards & People Enablement team on a case by case basis.
• The annual salary range for this full-time position is
• $70,000—$80,000 USD

About Remotecom

Remote is solving modern organizations’ biggest challenge – navigating global employment compliantly with ease. We make it possible for businesses of all sizes to recruit, pay, and manage international teams. With our core values at heart and future focused work culture, our team works tirelessly on ambitious problems, asynchronously, around the world. You can find Remoters working from 6 different continents (Antarctica left to go!) and all of our positions are fully remote. With Innovation as one of the core values, we have built Automation and AI capabilities into the requirements for every role. We encourage every member of the Remote team to bring their talents, experiences and culture to the table to help us build the best-in-class HR platform. If you are energetic, curious, motivated and ambitious, be part of our world. Apply now and define the future of work! What this job can offer you An opportunity to play a key role in the operational backbone of a dynamic, global International Operations team. You’ll work across a variety of administrative and coordination tasks that support international workflows, streamline processes, and ensure smooth day-to-day functioning across jurisdictions. This role will report to the Business Administrator but will support International Operations and work closely with the IO team. What you bring Exceptional Organisational, communication, and prioritisation skills: Ability to manage multiple tasks, communicate clearly across teams, and effectively prioritise workload in a fast-paced environment, these are the most critical skills for success in this role. Proactive and self-motivated: Takes initiative, anticipates needs, and follows through with minimal supervision. Demonstrates a strong sense of ownership and accountability. Adaptable and collaborative: Thrives in a dynamic, remote-first environment. Works well both independently and as part of a cross-functional team. Tech-Savvy and systems-oriented: Very comfortable using digital tools to stay organized and efficient. Experienced in using automations for repetitive tasks. Proactive in leveraging AI tools to build automations. Proficient in Google Workspace, Notion, Slack, and Coupa. Fluent in English: Strong written and verbal communication skills in English are essential. Process-oriented mindset: Able to follow, improve, and document operational processes, with a focus on efficiency and scalability.