Project Coordinator / Junior Program Analyst

About this role

Responsibilities

• Manage the program calendar, invites and booking of resources for program events
• Prepare agendas, slide packs, and decision points for steering groups and other governance forums
• Maintain templates for status reporting and collect inputs from streams and solution areas and ensure consistency in the materials
• Document meeting minutes during key program meetings, capture decisions, action items, owners, and deadlines
• Track actions and ensure timely follow-up with responsible owners
• Keep program documentation and folder structures up to date
• Maintain program artefacts describing setup, overall plan, stakeholders, governance structures etc.
• Required Competences
• Junior resource, preferably with experience from
• PMO support, project coordination, or similar structured support roles
• Ability to capture and summarise complex discussions
• Strong drive to ensure actions are followed
• Comfortable coordinating many stakeholders across business, IT, and vendors
• Proactive, detail-oriented, and able to maintain structure in a fast-moving program
• Good communication skills and high proficiency in MS Office (PowerPoint/Excel/Word)
• Experience from Jira
• This role requires fluency in Swedish and English, both written and spoken.
• This is a full-time consultant position in Stockholm through Incluso. Start is in April, 12-month imited contract to begin with, with possibility of extension after that. This role