Executive assistant

About this role

Responsibilities

• Are you a structured, service-oriented, and solution-driven individual who enjoys working close to senior management? Do you want to be a central part of a dynamic and innovative company with opportunities for growth and development? Then the role of Executive Assistant to Head of Finance and Commercial in Business Area NAVAL, be the right opportunity for you.
• As Executive Assistant, you will provide key support to the Head of Finance and Commercial and the management team. You will play an important role in creating structures, ensuring alignment, and enabling efficient ways of working across the organization. The role combines classic administrative responsibilities with a broader coordination and support function, where you will be involved in both ongoing activities and business-critical initiatives.
• You will be responsible for coordinating meetings, calendars, and key management forums such as MBRs and reporting forums. You will prepare presentations, background material, and decision support, and ensure that reports and other key deliverables are available on time and of high quality. You will also follow-up actions and deadlines across the organization and act as a central coordination point, ensuring that information flows efficiently and that priorities are aligned.
• In addition, you will organize management meetings, visits, conferences, and internal forums, while also supporting internal communication. The role includes managing multiple parallel activities and projects, as well as leading and supporting other administrators within the organization. You will handle sensitive information with discretion and contribute to creating a structured and well-functioning environment.
• Your Profile
• To succeed in this role, you are a proactive and str