Executive Assistant to the Heads of Financial Lines and Casualty, EMEA (f/m/x)

For over 100 years, we have stood worldwide for our expertise in insuring complex risks. In this spirit of partnership, we support our clients in facing an uncertain future with confidence. AIG has been active in Germany for 80 years, providing policyholders with local teams of experienced experts at four locations.

With us, you will not only become part of an ambitious team at one of the world's leading insurance companies, but you will also have the opportunity to be closely involved in shaping national and international risk transfers.

We are seeking an

Executive Assistant (m/f/d)

supporting the Head of Financial Lines EMEA and the Head of Casualty EMEA, based in Munich

The Executive Assistant will:

Comprehensive calendar and time management for both managers, including scheduling, prioritizing meetings, and ensuring alignment with strategic priorities.

Organization of internal and external meetings across multiple time zones, including preparation of agendas, meeting notes, and follow-up documentation.

Coordination of travel arrangements (flights, accommodations, transfers, and itineraries) in compliance with company policies and cost efficiency guidelines.

Logistical planning and support for quarterly leadership meetings, team gatherings, and offsite events within EMEA.

Preparation and consolidation of presentation materials (PowerPoint, Word, Excel) for senior management and regional reporting.

Acting as a single coordination point with internal support functions (HR, Finance, Communications, etc.) to maintain smooth regional operations.

What you’ll need to succeed

Proven experience as an Executive Assistant, including confidence in and experience of dealing with senior management and external stakeholders

A team player who is willing to engage with the team, help with other administrative duties and support within other areas as requested

Proficiency in Microsoft Office, including a good level of Excel, PowerPoint and Word

Will have the ability to learn new skills quickly and use own initiative

Highly organised individual with first rate secretarial skills

A high level of attention to detail is a must

A focus on producing accurate, high quality work

Ability to respond to conflicting demands which may be on an urgent and ad-hoc basis, and prioritise workload appropriately

Confidentiality and integrity is paramount

Must be able to take a flexible approach to completing work tasks

Fluent in German and English, both verbally as well as in writing

Why we are the best choice:

We offer you diverse tasks and self-directed work in a digital and international environment with flexible working hours and smart working options. We operate in flat hierarchies with genuine opportunities for shaping your role. Teamwork is our top priority. Regular diversity and inclusion events, corporate benefits, and bike leasing round out our work environment. Additional benefits such as 30 days of vacation per year, paid leave on December 24th and 31st and a company pension plan are standard for us.

Have we sparked your interest? Then we look forward to receiving your application documents via our online application portal.

If you have any questions, please contact Hanna Gamper – Talent Acquisition at +49 (0) 69 97113 234.