Office Assistant to Scanias R&D facilities & office in Tomteboda
SwedenCompetitive0 applicants
About this role
The role
We’re looking for a structured and service-minded Office Assistant to keep Scanias R&D facilities & office in Tomteboda running smoothly and efficiently!
In this broad and hands-on role, you’ll be responsible for overseeing the daily operations of the workplace - ensuring the environment is welcoming, well-equipped, and aligned with both practical needs and strategic goals. From managing office supplies and coordinating with vendors, to greeting guests and making sure all workplace routines run seamlessly - you’ll help ensure everything works as it should.
Responsibilities
- We’re looking for a structured and service-minded Office Assistant to keep Scanias R&D facilities & office in Tomteboda running smoothly and efficiently!
- In this broad and hands-on role, you’ll be responsible for overseeing the daily operations of the workplace - ensuring the environment is welcoming, well-equipped, and aligned with both practical needs and strategic goals. From managing office supplies and coordinating with vendors, to greeting guests and making sure all workplace routines run seamlessly - you’ll help ensure everything works as it should.
- Scanias facility in Tomteboda holds both their R&D function as well as their Main Office, where enabling functions such as Sales, Supply Chain, Finance, HSE, etc., are based. You'll work closely with colleagues across functions to make sure the workplace supports everyone.
- In addition, you’ll actively contribute to building a great day-to-day experience at Tomteboda by supporting onboarding of new colleagues, planning employee satisfaction initiatives, and making the office a place where people enjoy spending time. Your responsibilities will also include ownership of Scanias travel management system, oversight of safety briefings, support with local IT queries, and general office and space planning.
- Being part of Scania Industrial Batteries means working in an international and collaborative environment, with daily teamwork across departments, Scanias production site in Gdańsk, and the broader Scania organization. With the office in Tomteboda - Solna, as your main location, we offer a dynamic and flexible workplace. Benefits include sound and sustainable working hours, a supportive and inclusive workplace culture.
- Skills & Requirements
- We are looking for someone with:
- 2+ years of experience in Office Coordination, Workplace Operations, or Facility Support
- Proficiency in Microsoft Office
- Strong English skills, both written and spoken
- Fluency in Swedish
- It’s an advantage if you have:
- Experi