CONSULAR CLERK
About this role
EMBASSY OF MALAYSIA
STOCKHOM
We are looking for a suitable candidate to fill the post of :
Consular Clerk
Required Skills and Experience:
High school diploma or equivalent is required.
Post-secondary studies or University Degree in relevant field is desirable.
A minimum of one (1) year of experience in administrative services, finance, accounting, human resources or related area is desirable.
Experience in the usage of computers and office software packages (MS Word, Excel, etc), and handling of web-based management systems is required.
Analytical and negotiation skills is an advantage.
S/he must also have a proven ability to organize her/his own work, and work with minimum supervision, demonstrating a high degree of initiative, diplomacy, discretion when needed and good judgment.
Fluency in written and spoken English and Swedish is required. Knowledge of written & spoken in national Malaysian language and other Nordic languages and also previous working experience at other Embassy is an advantage.
Specific duties for this position include but are not limited to:
Assist in attending all Consular matters such as processing of application for visas, passport, birth and marriage registration, notarial matters etc.
Establish and maintain a filling system for all official documents produced by the office.
Assist in organizing Embassy’s events and official visits, exhibition, seminar & promotional visits.
Assist in answering phone calls, emails and enquiries.
Performs other related administrative duties, as required.
We offer:
Challenging work environment.
Salary package – SEK23,965.00
2-years fixed-term contract basis.
Possibility to be absorbed as permanent staff (performance will be evaluated during fixed-term contract period).
If you are the right candidate for this position, please
Responsibilities
- High school diploma or equivalent is required.
- Post-secondary studies or University Degree in relevant field is desirable.
- A minimum of one (1) year of experience in administrative services, finance, accounting, human resources or related area is desirable.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc), and handling of web-based management systems is required.
- Analytical and negotiation skills is an advantage.
- S/he must also have a proven ability to organize her/his own work, and work with minimum supervision, demonstrating a high degree of initiative, diplomacy, discretion when needed and good judgment.
- Assist in attending all Consular matters such as processing of application for visas, passport, birth and marriage registration, notarial matters etc.
- Establish and maintain a filling system for all official documents produced by the office.
Requirements
- Assist in organizing Embassy’s events and official visits, exhibition, seminar & promotional visits.
- Assist in answering phone calls, emails and enquiries.
- Performs other related administrative duties, as required.
- Challenging work environment.
- Salary package – SEK23,965.00
- 2-years fixed-term contract basis.
- Possibility to be absorbed as permanent staff (performance will be evaluated during fixed-term contract period).