Project & Office Coordinator
About this role
Are you an experienced office and project coordinator looking for a new challenges? Do you thrive in supporting others, solving practical problems and working with different tools and systems? Look no further and join Nortal as our new Project & Office Coordinator.
This is a dual role that combines two equally important areas of responsibility: keeping our Helsinki office running smoothly, and providing everyday support that keeps our business teams productive.
You are our ideal candidate if you bring positive energy to everything you do. You are the kind of person who notices what needs to be done and simply does it. Your can-do attitude is contagious, and your presence makes every day at office smoother and more enjoyable for everyone around you.
Responsibilities
- Office Coordination
- Ensure the office environment is organized, fully functional, and always welcoming for employees and visitors.
- Serve as the first point of contact for all day-to-day office related matters. Take ownership of the office premises, coordinate office operations, supplies, and workplace services
- Support our onboarding and offboarding processes, contributing to a smooth experience for every new Nortalist joining and everyone leaving
- Plan, organize and execute internal and external events — from team celebrations to client visits and company-wide gatherings.
- Handle internal communications related to office guidance and practical matters, keeping colleagues informed and aligned.
- Operational Administration & Business Support
- Provide administrative and operational support to leadership, project managers, and sales as required from time to time.
- Maintain operational documentation, records and internal information repositories, ensuring accuracy, completeness and consistency of the data
- Support the daily use of tools such as CRM and Project and Delivery Management solutions, including their reporting functions.
- Assist with preparing reports, presentations, operational summari